You must have found yourself asking, why should I employ professional transcription services for my business needs when I could get my data transcribed cheaper from regular transcription companies?

Professional Business Transcription Services have been in high demand ever since the pandemic struck. It has become an important support mechanism for the modern environment as the world steadily migrated towards digitalization.

People forget crucial points when transcribing a recording independently, and that’s where professional audio transcription services come to save the day. And although, it has its benefits in saving the important information in document form. It also has the increasingly growing risk of data loss or personal details loss. A minor loss on your end or that of the transcription company’s end can cause a huge loss to you and your company.

For this purpose, it is crucial that you save your information and take care of it. One of the ways you can do so is by employing professional transcription services for your audio files.

In this blog, we will be telling you all about the importance of professional transcription services in the global business arena.

What is Professional Business Transcription?

Business transcription is the process of converting your business media and conference/events recorded audio files into easily readable transcripts in different languages.

We all know that businesses all over the world are majorly digitalized. In doing so everything has been documented from lessons to meetings.

Professional business transcription services are services that have all the tools that are needed to make quality business transcripts e.g. a staff that is business professionals that are well versed in the business terminologies and processes.

Listed below are some of the major reasons why business transcription is so important for Global businesses.

Efficient transcription in a professional environment

No matter what others say, having your files transcribed by professionals is a lot different. For once, there’s more clarity in text and the completed transcripts are much more polished and clean. These services can take your important recordings and give you a perfect completed transcript of them. It is also a plus that these services have better resources to turn any form of the document into written transcripts.

Encryption of website data

One of the most important features when it comes to data protection is the encryption of website data. Only professional transcription firms adopt valid data encryption protocols.

An important thing you should note when employing a transcription service is the URL of the website. If the web address includes HTTPS, the data sharing between a foreign entity and your browser is protected and fully secured. That is an indication of a stable website.

If it does not include HTTPS then the website is obsolete and does not guarantee protection for your data. Consider even the usage of TLS or SSL secure log-in portals through a service provider. Companies shall ensure that their transcriptionists utilize certain log-in portals and that data is kept in an encrypted format to prevent some kind of security risk or violation of confidentiality.

Non-disclosure Agreement (NDA)

All accurate audio transcription makes it a norm to include an agreement on non-disclosure (NDA). By signing an NDA contract, the transcription service provider assures that the data you have shared with them or the details of your audio files will not be revealed to a third party.

Mostly this agreement is provided by transcription services on demand. But professional transcription services will provide this agreement without you having to ask for it. This agreement gives you the right to sue and the transcription company to be held legally liable in case of a breach of the agreement.

Do not trust, if you come across a transcription service provider who declines to sign an NDA. Both the confidential files and audio, film, and delivered transcripts must be preserved for a short period and permanently deleted. If a transcripts file is delivered, uploaded and the project is done, files should be removed automatically within a defined time. For potential manipulation or misuse, the file would no longer be open to the third party. You need to rethink your choices whether your transcription service provider outsources and sends your audio files to offshore third-party transcription services.